Frequently Asked Question

TBC&GS has decided to provide Microsoft Office licenses directly to students.

Form Requirements: The request form requires both your official TBC&GS email address and a personal email address for password recovery. The form will also ask for permission to use that personal email as your official recovery address for insideTrinity. If you have already granted this permission in a previous form, you do not need to grant it again, but this ensures no one falls through the cracks.

Some quick details about these licenses:

• License Duration & Auto-Renewal: Your Microsoft 365 license is provisioned for one (1) academic year at a time. The license will automatically renew each academic year provided you maintain active enrollment status at the institution.
• Eligibility & Forfeiture: If you graduate, withdraw, or otherwise fail to return for at least 2 semesters your license may be revoked. For Master's and Doctoral students there are courses that can be applied to maintain your eligibility.
• Institutional Ownership & Privacy: the Microsoft 365 account, license, and all associated cloud services (including OneDrive, and Microsoft Teams) remain the exclusive property of TBC&GS.
• Data Access & Monitoring: All files, communications, and data stored within your institutional Microsoft 365 environment are owned by the student, but are also subject to monitoring and access by institutional administrators at any time, in accordance with the Network Policy Agreement and Acceptable Use Policy signed upon your enrollment.

Steps to request a license:

1. Login to Populi
   
   
2. When you first login you'll be taken the the "Home" screen (previously called Dashboard)
   Click on "Home" at the top-left corner next to our logo, you'll see the App Navigation menu pop-up
   
   
   
   
3. Select "Forms" from the list of App Sections
   
   
4. Under the "Available Forms", in the search box type "Microsoft"
   
   
   
5. Click the "Fill Out This Form" button

After submitting the form please allow me a couple of days to fulfill the request. While I will strive to activate all licenses quickly how quickly depends on my schedule when the request comes in.