Frequently Asked Question

Inviting Guests: Find A time
Last Updated 4 years ago

Original Article: https://support.google.com/calendar/answer/37161

With Google Calendar, if the people you invite are part of TBCGS you can view their calendars and find a time that works for everyone.  If some guests are outside of TBCGS they have to share their calendar with you.

So long as you have access to their calendar, through one of the two methods above, you can use the "Find a time" feature to schedule an event at a time that works for everyone. You can compare up to 20 schedules at one time.

Note: The "Find a time" feature is only available while using a computer, not the Google Calendar app.
  1. Open Google Calendar.
  2. Create a new event, or open an existing event (you may need to click Edit event first).
  3. Click the Find a time tab. If the other guests' calendars are shared with you, you'll see their schedules.
  4. Find a time. Use the arrows at the top to navigate between days.
  5. Once you've found a time, click the area within the calendar grid. The time will update at the top of the page.
  6. Click Save.
Note:
You can only edit the event if you created the event yourself, or if the event organizer gave guests permission to modify the event.

All-day events:
All-day events are shown at the top of the calendar grid. If a guest has an all-day event, they will appear available in the "Find a time" tab unless their event is set to show as "Busy."

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